Administrative assistant - Full Time (Start ASAP)

Responsibilities

• Ability to effectively communicate via phone and email ensuring that all administrative duties are completed accurately and delivered with high quality and in a timely manner.
• Assist in the coordination of administrative functions, including personnel, meetings, and clerical duties
• Plan meetings and arrange conference calls
• Manage calendars via email, phone and face-to-face meetings
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
• Flag up urgent emails and meetings
• Transcribe and distributes minutes or other records for meetings
• Maintain filing system, contact database, employee list, and inventory
• Any other ad hoc administrative duties as and when assigned

Qualifications

• No bachelor degree required
• Self motivated, highly organized, discretion and trustworthiness, able to work in pressure
• Fluency in English
• Good oral and communication skills
• Proficient computer skills, including Microsoft Office Suite (Word,PowerPoint, and Excel); scheduling appointments/updating calendars a must.
• Excellent time management skills and attention to detail
• Design skill is a plus (shown in portfolio)

Placement

Plaza Indonesia, M.H. Thamrin, Central Jakarta